Executive / Senior Executive - QHSE TWFMIPL
FLEET Management Limited
Our 29-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels. Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.
Job Position Summary
The QHSE support staff works closely with the QHSE Managers and DPA/CSO in performing the day to day work as designated of the QHSE department.
Key Roles and Responsibilities
• Submission of Fuel consumption record to data Swachh Sagar portal on daily basis
• Daily LRIT tracking on Dg com and report submission to vessels on monthly basis
• SSAS test annual and during MOC, annual survey
• Coordinating with vessel, DGS for SSAS test arrangements, submitting forms to DGS, Getting Permission and completing test, taking follow up with DGS for compliance message
• EPIRB registration - on inmccistrac portal once supplied onboard
• Tracking and supporting vessel staff on internet data usage
• Keeping record of Ballast record log book and entering same on Swath Sagar website
• Maintaining record of Single use plastic in office and on swatchh sagar portal
• Keeping record of Bunker delivery note on swatch Sagar portal
• Follow up with class for IMO DSC / EU MRV for SOC/DOC certificates/THETIS
• Bharatkosh Payments for every Dg MMD work
• Visit to WPC for Radio license application, renewal and change of equipment details
• Visit to DG Shipping, MMD Mumbai office for paper works, ex NC closure, various plans
• Visit to MMD Mumbai office for certificates amendments
• Visit to Shipping master as and when needed for official log books etc
• Visit to IR Class - ex submission of various plans and other documentation
• Connection of vessels Certificate, Office Stationery, Official log books, SSP, SOPEP and other manuals with joiners or by courier
• Keeping waste notification record updated on Swachha sagar portal for every port of call
• Arranging of audits ISM/ISPS/MLC
• Manual revisions of SMS /QMM
• Manual revisions of SSP and follow up with class for approval
• Keeping ISM ISPS MLC audits records updated in PARIS
• Assist in ship shore drills
• Weather report submission to vessel daily basis
•Tracking of Safety committee meeting/masters review
• Assist in annual and quarterly management reviews
• Follow up for safety campaigns
• Conducting D&A test
• Preparing letters and documents for applying various certificate and dispensations to flag
• Sending Indian Notices to Mariner and Admiralty notices to Mariner on regular intervals
• Updating vessels records of PSC/FSI/MLC/ISPS and ISM on DG and IRS website
• Coordinating with owners to get the insurance certificate in time
• Providing vessel waste management and ESG data to owners in requested format
• Providing Fuel consumption data to owners in requested format
• Maintaining office audit records and updating as and when needed for DOC
• Applying and following for DG certificates on Governance website
• Uploading Indian flag circulars on PARIS and sending them to the ships
• SSAS reprogramming/troubleshooting as per vessel equipment & for new takeover vessel
• Vessel registration with the Authorized service provider StratumFive/Polestar/Wartsila
• Drafting SSP plans as per flag state requirements on behalf of company & submitting for class approval
• Making annual SSP/SSA review for all vessel
• Doing special amendments as and when new advisory issued by class & flag
• Applying CSR documents to the administration and regular follow to keep document updated
• Submitting online CSR application for Panama & Singapore flag states
• Follow up for LRIT service and when needed till closure of PO
• Clearing QMS and other invoices
• Submission of Cyber security to class for getting approval /uploading on PARIS & send to the vessel
• As per Panama flag new regulation about the annual LRIT testing’s to be done
• Support all emergencies and contingencies situation’s
• Ensuring that shipboard and shore-based SMS audits are carried out as per schedule
Job Experience, Functional Knowledge and Qualifications
Master's Degree in any field with similar experience.
Minimum 1-2 years of working experience in QHSE department.
Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.