Senior Cybersecurity & System Administrator Manager
Fleet Management Limited
Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at Fleet, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background.
We are looking for individuals who are ambitious about making a strong contribution to Fleet's short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications
Key Roles and Responsibilities
Describe primary roles and responsibilities of the job.
As a Senior Cybersecurity & System Administrator Manager, your role will involve leading and executing critical
initiatives to safeguard our global operations. Here is how you will make an impact
Chart the Course: Strategic leadership of the Cybersecurity & System Administration function
• Review, deploy, and enforce cyber-resilience policies that protect our 20+ global offices and 600+ vessels from evolving threats, with a focus on proactive defence mechanisms.
• Ensure infrastructure stability and performance, oversee routine maintenance, optimisation, and monitoring of IT infrastructure to prevent incidents and support smooth operations.
• Develop and implement system administration policies tailored to maritime operations, ensuring scalable, reliable systems across our fleet and shore-based facilities
• Manage Multi-Account AWS Environments & Cloud Costs. Govern multiple AWS accounts with centralised policies; monitor and monitor cloud spending through tagging, usage tracking, and automation.
• Scale Infrastructure for Fleet & Office Growth. Build scalable systems and networks to support expanding fleet, offices, and operations with high availability and performance.
• Conduct regular risk assessments and vulnerability scans to identify potential threats, develop remediation plans, and ensure continuous improvement in our defences
• Define and maintain a Cyber Incident Response Plan (CIRP) and playbook, including regular drills and simulations to ensure preparedness for any security event
Navigate Stakeholder Waters
Engagement & Influence :
• Deliver executive-level updates on our progress against strategic objectives, and emerging risks, translating technical complexities into actionable business insights
• Lead or support internal and external audits to confirm adherence to regulatory requirements and industry standards, driving continuous improvement in our operations & cybersecurity framework
• Provide guidance on system configuration and hardening to enhance overall security and resilience while maintaining performance
All Hands on Deck: Team Development & Vendor Partnerships
• Build and mentor a high-performing team of cybersecurity professionals and system administrators, fostering their growth and ensuring alignment with our mission and objectives
• Establish and maintain partnerships with vendors to ensure timely delivery of cutting-edge cybersecurity solutions while staying informed about emerging technologies
• Oversee the implementation of system monitoring tools and dashboards to proactively detect anomalies and address issues before they escalate
Relationship (mostly Internal and or External) and Nature of Communication
List the internal and external points of interactions that are required of this job.
Internal:
• Fleet Management Limited - IT Operations
External:
• Vendors of hardware and services
Job Experience, Functional Knowledge and Qualifications
Indicate the minimum and preferred education and experience for this job and any licenses and certifications needed.
Essential:
• 8+ years in IT security or System Administration, with experience in critical infrastructure or OT environments in an organisation with 1000+ endpoints in an international setting.
• Demonstrated ability to design and implement cybersecurity policies aligned with NIST CSF, ISO 27001 and maritime standards like IMO MSC.428(98)
• Hands-on experience with incident response, threat intelligence, vulnerability management, and tools such as SIEM and EDR in OT/IoT environments
• Background in AWS administration, including cloud infrastructure, IAM, automation, and security best practices, with proven experience reducing cloud and IT costs through strategic planning and resource management.
• Strong team leadership experience, to drive performance and professional growth for both Security Analyst & System Administrators within a Microsoft-centric environment, including Active Directory, Exchange, and Microsoft 365 services
• Excellent communication skills with the ability to present technical risks and strategies up to C-level executives
Desirable – Would be great if you have these…
• CISSP, CISM, CISA or GCIH certifications
• Knowledge of international standards including ISO 9000, ISO 27001 and PCI/DSS
• AWS or Azure certified with practical cloud experience
• Familiarity with Maritime industry regulations (IMO, ISM Code) and OT systems such as SCADA and Vessel Management Systems
• Awareness of emerging maritime threats including GPS spoofing and ransomware attacks
Competencies:
Indicate the observable behaviors that show the knowledge, skills and abilities that the employee should have at a particular level.
• Analysis and Problem Solving (Level 3): Uses a systematic approach to root cause analysis on complex problems to identify underlying trends and put forward well-thought-out solutions to address the causes and reduce risk.
• Listening & Communication (Level 3): Is effective in communicating his vision with a wider audience. A good communicator knows when to use which channel, and which tone of voice to drive maximum impact.
• Collaboration, inclusion, and teamwork (Level 3): A great team player who pro-actively goes out there to encourage, support and recognise work performed by others. The person is always trying to find common ground to share his ideas and experience.
• Customer focus (Level 3): Proactive in maintaining relationships and managing customer expectations effectively. Takes a partnership approach to solve problems and improve service standards using data to define continuous improvement
• Planning and organizing (Level 3): Uses technology and tools to drive effective project planning with projects having clear success criteria. Updates people when plans change and keep them apprised of progress.
• Initiative (Level 3): Always looks for opportunities to improve efficiency and effectiveness in their own and other peoples work backed by clear rationale and benefits to the business. Role models desired change behavior and uses external best practice as reference.
• Accountability (Level 3): Sets high work and ethical standards for self and others including budget management, work quality, timelines. Ensures that tasks and projects within responsibility areas meet promises made. Acknowledges mistakes openly identifying learnings to be applied.
• Resilience and managing wellbeing (Level 3): Maintains continuing high-performance standards when under additional pressure, higher workload or in changing circumstances. Recovers quickly from setbacks or feedback, applying lessons learnt. Maintains composure in stressful situations.
• Adaptability (Level 3): Takes a leadership role in supporting colleagues through business change initiatives. Identifies improvements in line with changing business strategies. Puts themselves in place of the people being impacted when implementing change.
Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.