Senior Executive, Purchase QCD

Date:  9 Feb 2024
Location:  Borivali (Mumbai)
Company:  Elegant Marine Services Private Limited


Our 27-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels. Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.


Job Position Summary
To be responsible for the overall purchasing function of food provisions (products) & bonded stores (alcohol, cigarettes, snacks, water & few consumables) for the ships allocated to him/her.


Key Roles and Responsibilities

1. Receive food requisitions from the ships, analyze them and subsequently invite quotations from prospective vendors at the given port.
2. Review vendor quotations, seek clarifications as necessary, negotiate on credit & supply terms, rebates, etc. & subsequently submit to the Catering Manager for approval.
3. Issue Purchase Order to the chosen vendors in line with the final quantities approved and as per the pricing submitted.
4. Follow up with vendors for additional prices & subsequently issued additional / supplementary orders.
5. Coordinate with vendors/vessels to ensure timely supply
6. Get supply feedback from the ships and act as/where necessary.
7. Understand & explore local markets at various ports through references, visits (as feasible) & through internet.
8. Coordinate with accountants for scrutiny of vendor invoices and timely payments.
9. Sourcing & development of new vendors at various ports &/or countries.
10. Undertake vendor compliance checks as per the laid norms of the organization.


Job Experience, Functional Knowledge and Qualifications
➢ Candidate must be at least a graduate, preferably from the commerce/BM stream. A Post-graduation degree/diploma, especially in SCM/Procurements, will be an added advantage.
➢ Min 1 year experience, preferably in Marine catering / hospitality purchases is desired / will serve an added advantage.
➢ Must be proficient in English, both Verbal & written
➢ Must be good at computer operations, especially with the MS Excel, PowerPoint & Word applications.
➢ A knowhow or hands on experience on the aspects of food safety or HACCP matters or ISO guidelines will be an added advantage.


Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.