Assistant

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary  

The purpose of this role is to ensure that vsls’ crew change smoothly carried out in ports with minimum cost and under safety ground. Paris edited and assisted with prior joining training matters, statistics of ship management data and a part of ships account processing.

Key Roles and Responsibilities 

Manpower Planning

• Liaise with manning offices,ports agents,Tech Group Superintendent, ship owner for crew change arrangements
• Implement manning decisions made by senior management
• Monitor available ex-crew and schedule deployment, anticipating future recruitment needs by the Company
• Coordinate with manning offices / agents for timely delivery of qualified crew through proactive and effective planning
• Monitor crew changes and follow up communications with different stakeholders in timely manner
• Maintaining Crew lists of current manning in respect of each vessel

Documentation, Database Maintenance and Reporting

• Maintain departmental information on PARIS portal
• Checking / Maintaining personal, medical and training records and certification details of all sailing personnel.
• Support manager in all audits related documentation
• Correspond with owners when necessary
• Guidance and training of crews prior embarking vsls
• Follow up / Apply Manning related dispensation and communicate with Flag State for closing the dispensations

Post Recruitment & Onboarding

• Manage the process of personnel mobilization and demobilization (travel arrangement, visa, hotel accommodation, etc.)
• Ensure the correct numbers and suitable personnel arrive on time.
• Ensure company policies and procedures are disseminated and complied by all seafaring employees by performing random audits.
• Handle the new crew needs and logistics (safety, services, compensation, benefits, personnel, accommodation, etc).
• Liaise with manning offices/ agents and vessels for crew related matters including reliefs and medicals cases
• Arrange Orientation and onboarding of crew prior to boarding of vessels
• Monitor and ensure completion of Crew Performance Management submissions for vessels

Statutory Compliance Management

• Monitor of documents and licenses validity for all onboard crews
• Validate completeness and validity of crew documents against company requirement and regulations

Financial Management & Reporting

• Manage cost control and documentations related to agency, airfare, port of rotation for crew change

Relationship

INTERNAL:

• FPD Team (HK)
• Travel Team (based in HK & India)
• Superintendents from each group
• Master & Crew from vessels

EXTERNAL:

• Manning offices
• Manning , Port Agencies
• Flag authorities
• Ship Owners 

Job Experience, Functional Knowledge and Qualifications

• Preferably degree along with relevant working experience or graduated from Maritime University
• Excellent knowledge in MS Office and Microsoft 365
• Fluent in Spoken and Written – English and Mandarin
• Possess a proactive and enterprising spirit as well as a good sense of teamwork

Competencies

• Processing Details
• Structuring Tasks
• Giving Support
• Communicating Information
• Evaluating Problems

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.