Assistant - AP

Our 29-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary:

The job function is to handle Accounts Payable process and sub-processes. Facilitating a complete payment control with various departments and business partners.

Key Roles and Responsibilities:

• Completes payments through creation of payments in banking platform and getting approvals from authorized signatory and controls expenses by receiving, processing, verifying, and reconciling invoices;
• Accounting for internal Fund transfers and receipts from ship owners and third parties
• General Ledger Accounting and expense allocations
• Pays employees by receiving and verifying expense reports and requests for advances (Petty Cash-Local and Overseas Travel Reports)
• Preparing checks and bank book reconciliation
• Handling Petty Cash
• Daily preparation of bank book and managing the fund balances
• Invoice Accounting- Invoice checking, Accounting in ERP, preparation of Journal voucher and document management including document scanning for audit purpose
• Vendor Management & vendor account reconciliation
• MIS Reporting
• Performs other ad hoc duties as assigned

Relationship:

INTERNAL: To all the departments in Hong Kong

EXTERNAL: To business partner Martrust and branch offices submitting payment request to HO and vendors

Job Experience, Functional Knowledge and Qualifications:

• Minimum 1 year of experience preferably in Accounts Payable domain with Finance & Accounts
• Past working experience in Ship Management Company is preferred
• Diploma in Accounting or LCCI higher certificate; Qualified CPA is preferred
• Working knowledge on ERPs - Oracle Financials preferred
• Excellent knowledge in MS Office and Microsoft 365
• Fluent in Spoken and Written English

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.