Assistant - QHSE
Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.
Job Position Summary
This position works closely with the Senior Manager and Director, QHSE in monitoring the Quality & Safety function of the Ship & shore employees, identify shortfalls and enhance compliance
Key Roles and Responsibilities
• Work closely with the technical team to ensure campaigns / call outs are conducted and adhered to on all vessels.
• Compiles the list of incidents in the world and share them on a daily basis with Director, QHSE.
• Maintaining and revising the Quality Management & Shipboard manuals from time to time.
• Organise document control and maintain all system records.
• Collect the Masters review from all vessels, compile the data and share them with the manager.
• Prepare the Ship-to-Ship transfer plan and follow up with the class until approval.
• Collect the Port State control feedback from the vessels, compile the data and share them with the fleet.
• Liaise with various vendors for the invoices from third parties and verify the invoices and submit them for approval.
• Prepare, collect and despatch the stationaries which are required for taking over any vessels in the office.
Relationship
INTERNAL:
• QMS Superintendents
• Quality Administrative Team
• Buyers/Senior Buyers
• Technical Superintendents & Managers
• IT Team
• Shipmasters
EXTERNAL:
• Safety forum organizers
• Class / Flag
Job Experience, Functional Knowledge and Qualifications
• Preferably Degree or Diploma holder in Science / Mathematics along with relevant working experience in the shipping industry
• 1 year of relevant working experience
• Excellent knowledge in MS Office and Microsoft 365
• Fluent in Spoken and Written in English
Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.