Buyer - Shared Services

Date:  13-Jan-2023
Location:  Hong Kong
Company:  Fleet Management Limited

Our 27-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

The Buyer role would be a part of the shared services, based in Hong Kong. The Buyer is responsible for processing, documenting, and communicating the requisitions put in by the assigned vessels, adhering to policies and SOP’s set by the shared services.


  • Buyer performs day to day purchasing related activities to ensure safe and timely delivery of requisitions ordered by the vessel with due consideration to the criticality of the item
  • Responds to the requisitions raised by vessels in company’s purchase module which is Oracle Supply Chain
  • Communicates with Category leads regarding prices and deliveries
  • Achieves the goal of cost efficient, safe & timely operations of vessels in accordance with company policy & procedures.

Job Description

  • Check & analyze requisitions based on the requirement of stakeholders.
  • Comply with available frame agreements prices pre-selected by the vessel
  • Issue the Purchase Order (PO) with all the required details (i.e. ETB, agent details) once approved (To be confirmed)
  • Ensure that supplier issues Order confirmation
  • Follow up on the delivery two days before of ETB

Over All Job Profile

  • Deals with category leads for supply of requested items of required on board.
  • Carefully takes care of the purchase flow to ensure the desired result which includes processing requisitions
  • Daily coordination with vessels to ensure prompt information & immediately address queries and/or complaints
  • Continuously improve service quality and productivity levels. Proactively share best practices across the teams
  • Coordinates with vessel, agents and local ship chandlers for the smooth delivery of orders
  • Resolves issues regarding supply as raised directly by the vessel
  • Provides feedback to Captain and Superintendent regarding local ship chandler for budget control
  • Process invoices for payment


  • Degree holder of any faculty with minimum 1 – 3 years of relevant work experience in procurement, preferably ship management industry
  • IVE or Diploma of any faculty with 3-6 years relevant work experience in procurement, preferably ship management industry
  • IT literate for working with advanced procurement systems
  • Good interpersonal & stakeholder management skills with ability to communicate at all levels
  • High stress level, being comfortable handling numerous tasks within limited timeframes in a structured manner with eye for the detail
  • Strong-minded with robust personality
  • Fresh graduate will also be considered
  • Fluent in English and Chinese is a Must


  • Problem Solver
  • Proactive
  • Process oriented
  • Effective communicator with a good command in English spoken & Written
  • Able to adapt in multi-cultural working environment


Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.