Manager - Accounts Payable

Our 29-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary   
The main roles of Manager - Accounts Payable are to supervise the team (internal and outsourced) that processes the company’s accounts payable in an accurate, efficient and timely manner, and to validate/ bring-in controls/ processes that ensure accuracy in payments and desired/ timely reporting to the management.  

Key Roles and Responsibilities

• Team management to ensure congenial work environment, new team members onboarding, identifying training needs and to ensure desired training has been provided. 
• Guide the branch offices in implementing payment related policies/ processes and to mentor them.  
• Manage monthly volume of 20,000+ payments to third parties and crew and ensure these payments are made within agreed SLA/ KPIs. 
• Perform monthly closing of bank accounts within 3 working days of the following month to assist other sub-departments perform their monthly closing.  
• Monthly Bank reconciliation of operational HK companies. 
• Measuring and tracking the KPIs and SLAs of the accounts payable team and the outsourcing partner.  
• Cash management to ensure funds are adequately maintained in the operating bank accounts.  
• Vendor management including compliance screening and coordination. 
• Liaise with business partners i.e., Oracle and e-invoice digitalization vendor for smooth daily operations and find avenues to further automate the processes to bring in process efficiencies.  
• MIS reporting - daily cash and monthly ageing analysis and other ad hoc A/P related reports, as requested by the management. 

Relationship:

INTERNAL: Head Office - Other Departments. Branch offices – Finance & Accounts. 

EXTERNAL: MarTrust - AP Outsourcing team, Eye-share (e-invoicing digitalization platform), Toplux (Oracle implementation partner), Bankers and third-party vendors  

Job Experience, Functional Knowledge and Qualifications

• Minimum 10 years of work experience in managing/ overseeing accounts payable division with sound knowledge of bank operations, liquidity management, H2H integration with banks, vendor management including compliance checks and KYC, ERP implementation and process efficiency.  
• Candidate should be a Certified Public Accountant with working experience of Financial ERP (Oracle Financial Preferred).  

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.