Secretary

Our 29-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Purpose of job

• Reporting to the Deputy General Manager, the main responsibility of the Administrative Assistant is to provide daily support to the team, including, but not limited to administrative tasks such as scanning invoices for technical staff in the team, prepare reports regularly, follow up on reimbursement claims for team superintendents and other secretarial duties.

Job Responsibilities:

• Provide Secretarial and Administrative Support to Department
• Answering phone calls for colleagues during their absence
• Data input and relevant documentation coordination and filing
• Prepare Reports and presentation materials
• Copy Invoices for submission to Accounts Department
• Dispatching documents to vessel in liason with technical manager and buyer
• Perform other ad hoc duties as assigned

Job Requirements:

• Bachelor's Degree holder with administrative/secretary experience is preferred
• Excellent communication skills
• High degree of professionalism and attention to detail
• Good working knowledge of Microsoft applications including Word, Excel, and PowerPoint
• Fluent in English (both written and spoken), Mandarin and other languanges are a plus
• Hardworking with a good working attitude
• Willing to learn

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.