Accountant / Senior Accountant, Crew Payroll

Company:  Fleet Management India Private Limited

Our 30 years journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.
Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.
In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary: The primary function of the Senior Accounts Executive is to handle Crew Payroll functions, Crew Allotments, Loyalty Bonus Payments, SafeR payments which involves meticulous checking of bank details and finalization of Portage Bill Reports.

Key Roles and Responsibilities: 

Knowledge of CBAs of managed vessels by Group for checking the applicable wage scales and statutory payments • Compile and organize data for accurate preparation of Portage Bills for managed vessels.

• Collaborate with relevant Departments/Vessels to ensure all necessary information is collected for payroll processing

• Verify and check cross-reference data to maintain the highest level of accuracy in Portage Bill finalization and generation of Portage Bill Reports

• Thoroughly review and verify bank details provided by FPD / Vessels for payment processing. Identify discrepancies or errors in bank information and communicate with FPD / Vessels for correction

• Ensure compliance with security protocols while handling sensitive data.

• Check for calculation and timely payment of loyalty bonuses to eligible seafarers and coordinate with FPD for any discrepancies

• Maintain proper documentation of loyalty bonus / Safe R disbursements for accounting and reporting purposes.

• Preparation of Payment File for Crew Allotments, Balance of Wages, Loyalty Bonus, Safe R incentives and co-ordinate both with internal / inter departments for approvals and timely remittance by out-sourced vendors.

Job Experience, Functional Knowledge and Qualifications: 

B.Com graduate or Inter CA.

• A minimum of 4 to 5 years' experience in Portage Bill preparation and payment processing from established Ship Management Companies

• Proficiency in working on financial software particularly related to Payroll Processing, MIS systems and Advanced Excel functions

• Strong understanding of all applicable CBAs and analytical approach of checking of Wage Scales, Social Allowances and Union Dues payment

• Good communication skills for coordinating with inter departments, Masters on Vessels and external parties.

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws