Assistant Manager, Vessel Accounting (QCD)

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Summary 

The primary function of this role is to oversee the accounting, financial control, and reporting activities for the QCD catering division across assigned vessels, while acting as a key business partner to the Head of QCD.

The role ensures accurate and timely financial reporting, proper accounting of revenues and purchases, efficient invoice processing and payments, and timely submission of owner recovery claims. It also supports operational and commercial decision-making through financial analysis and insights, strengthens financial compliance, and drives improvements in accounting processes and reporting quality across vessels.

Key Roles and Responsibilities   

-Act as a finance business partner to the Head of QCD, providing financial insights, analysis, and support for operational and commercial decision-making.
-Oversee preparation and finalization of periodic profit and loss statements for the QCD catering division, ensuring accuracy, completeness, and timeliness.
-Ensure accurate accounting records for QCD-related purchases, revenues, accruals, recoveries, and other vessel catering transactions.
-Review and approve supplier and victualling invoices, ensuring proper documentation, coding, compliance, and timely processing of payments.
-Manage and resolve queries from vessel owners and vessel management teams on invoicing, recoveries, charges, and financial reporting.
-Oversee preparation, monitoring, and timely submission of owner recovery claims, including supporting schedules and justifications.
-Monitor committed expenses, advances, and urgent funding requirements to ensure timely financial settlements.
-Ensure compliance with internal controls, company policies, and owner-specific requirements across all financial transactions.
-Validate operational inputs impacting accounting such as man-days, sales figures, and inventory valuations.
-Prepare and review variance analysis and budget monitoring reports, highlighting risks, trends, and corrective actions.
-Lead the budgeting process for QCD catering, including consolidation, review, and stakeholder coordination.
-Drive coordination between vessel accountants, operations, procurement, and management to improve reporting timelines and data quality.
-Identify process gaps and lead initiatives to improve efficiency, controls, and standardization of QCD finance processes.
-Ensure audit readiness, proper documentation, and support internal and external audit requirements.
-Support additional finance and accounting activities within the F&A function as required.

Develop financial plan

-Responsible for the development of QCD’s financial plan to measure achievement of business objectives
-Monitor, review, and report progress of business objective against selected metrics expenditure to relevant senior management for informed business decisions

Provide decision support

-Accountable for providing decision support to relevant internal stakeholders through financial analysis for QCD
-Derive high level insights from analysis of historical financials and future projections to guide decision making process of relevant internal stakeholders, and align business decisions with financial implications
-Collaborate with relevant internal stakeholders to examine and address causes of variance in budget or forecasts, and present findings to Finance Controller and Senior Management

Job Experience, 
-MCom with minimum 5-7 years experience or SemiQualified Chartered Accountant with 3-5 years preferably with experience in ship management.
-Proven success as Accounts / Finance Manager or equivalent position of a global organization
-Strong understanding of the ship management industry and shipping operations
-In-depth knowledge and experience in the discipline of Accounting and Finance

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.