Assistant, FPD

Fleet Managemet Training Institute Philippines, Inc

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary  

• Oversees end-to-end travel logistics, tracks crew changes, coordinates complex bookings, and executes dynamic itinerary adjustments.
• Processes and approves travel invoices and checks Purchase Orders (POs) to ensure accurate payment arrangements of booked flights.
• Processes and secures US/Schengen/Chinese/Indian visas, etc.

Key Roles and Responsibilities   

• Manage visa processing operations and secure US/Schengen/Chinese/Indian visas.
• Acts as a dedicated Embassy Liaison for China, India, and Canada embassies.
• Coordinates with FPD, shipping agents, and technical departments for crew arrangements.
• Coordinates with insurance, vessel accountants, and owners for travel payment concerns.
• Submit monthly travel report for each agency (BCD, Wuhan, Asiana, Sky Air).
• Sends out daily visa update.
• Serves as backup front desk personnel, functioning as the primary point of contact for operational concerns and inquiries.
• Requests Cash Advance for visa applications.
• Processes other visa applications and release for (China, India, Taiwan, Belgium, Netherlands, Spain, Japan, Papua New Guinea, New Zealand).
• Issues and books domestic flight for repatriation crew.
• Generates P.O domestic flights (for repatriation crew).
• Issues dummy ticket (Marina, DFA, Immigration).
• Issues Invitation Letter joining crew/business visa to the Philippines.
• Arranges best suitable and economic air tickets for crew members.
• Coordinates with shipping agents, ships, crew, personnel and technical departments for crew change arrangements.
• Monitors current crew changes and follow up amendment requests.
• Prepares various reports required by the Manila and Hong Kong offices.
• General clerical duties and other ad hoc tasks as required by the manager.

Relationships (mostly Internal and or External) and Nature of Communication   

INTERNAL: FPD, Onboard Captains and Superintendents.
EXTERNAL: Travel agents, local agents, airlines and with immigration.

Job Experience, Functional Knowledge and Qualifications   

• Bachelor’s degree in Business Management or Tourism Management
• Good computer skills in using Outlook email and word
• Proficiency in written and spoken English

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.