Assistant (US Visa Encoder) - Fixed Temp Contract - Manila

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary  

• The role is responsible in ensuring that all crews are properly documented as regards to the visa requirements.

Key Roles and Responsibilities   

• Assist the crew in filling up the visa application form.
• Review and ensure the details on the filled-out visa application form are complete.
• Assess that the supporting documents for the visa application are complete and in compliance with the embassy’s requirement.
• Encode the crew’s information on the US embassy’s online portal and secure a schedule for the crew.
• Communicate with the crewing and the crew about the visa appointment.
• Prepare a Guarantee Letter or endorsement.
• Request a Cash Advance to Finance for the payment of the visa cost.
• Arrange for the visa payments.
• Maintains monitoring file of applications and released visas.
• Performs other duties that as assigned.

Relationship

• INTERNAL: FPD
• EXTERNAL: Embassies

Job Experience, Functional Knowledge and Qualifications 

• Bachelor’s degree holder (any course).
• Has worked in the Travel or Shipping industry, an advantage.

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.