Assistant Manager, Corporate Accounting

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

The Accounts Payable Manager leads the overall AP function, ensuring timely, accurate, and compliant processing of vendor payments, employee and crew claims, and other disbursements. This role is responsible for managing daily operations, strengthening internal controls, driving process improvements, delivering high-quality service to internal and external stakeholders and leading a high-performing team.

Key Roles and Responsibilities

• Oversee the full Accounts Payable cycle, including invoice validation, posting, and payment processing.  Ensure end-to-end process efficiency and synergy between AP and GL/Financial Reporting operations.  
• Lead the daily payable function. Ensure that vendor payments, crew CBA contributions, employee advances and claims are managed in line with company policies, accounting standards, and regulatory requirements.  Ensure payments are processed accurately and within agreed timelines.
• Support month-end and year-end close processes. Ensure that monthly reconciliation of Supplier, Crew and Employee Payable are done and all reconciling items are adjusted accordingly.  Monitor aging reports, resolve outstanding items, and manage vendor, crew and employee inquiries and escalations.
• Collaborate with internal and external business partners and stakeholders (e.g. FPD, Financial Reporting, HK Finance, Auditors, etc.) to ensure smooth operations.  Resolve complex vendor discrepancies and maintain positive relationships.
• Maintain vendor master data, including setting up new vendors, processing vendor change requests and maintaining vendor payment information.
• Assist in Cash Management – Disbursements are managed efficiently, and liquidity planning is line with business requirement; liaise directly with banks and HK Finance Team.
• Ensure full compliance with BIR requirements.  Review and validate all tax filings (VAT, withholding taxes, corporate income tax, DST, etc.) and coordinate with external auditors and tax advisors.
• Build and maintain a strong AP team, provide coaching, feedback and performance management to direct reports, define and monitor KPIs to ensure delivery of functional roles.  Build a culture of high performance, collaboration, and development.
• Drive process improvements, automation initiatives, system enhancements staying updated on latest developments and trends. 

Relationship (mostly Internal and or External) and Nature of Communication   

INTERNAL:

• All internal departments like FPD, Quality Safety, HR, etc.

EXTERNAL:

• BIR, External Legal, DTI, DMW, etc.

Job Experience, Functional Knowledge and Qualifications   

• Degree in Accounting, CPA, Financial audit experience from Big 4 is preferred
• At least 5 years of Accounts Payable experience, with team leadership exposure.
• Strong knowledge of Accounts Payable processes, invoice-to-pay lifecycle, internal controls, accounting principles, BIR Regulations and Compliance
• Proven experience in issue resolution, root-cause analysis, and KPI/trend analysis
• Prior experience in Shipping Industry is an advantage, but not required
• Experience with ERP systems (e.g. SAP, Oracle) and Proficiency in MS Excel and Reporting Tools

Competencies:  

• Ability to work independently, manage multiple priorities and drive tasks to completion
• Strong leadership, communication, and stakeholder management skills
• Proactive, adaptable and collaborative team player with a growth mindset
• Resilient in high-pressure environments and committed to achieving high quality results
• Strong analytical and Problem Solving skills for financial and variance interpretation
• Articulate with excellent verbal and written communication in English

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.