System Admin (Senior)

Fleet Management Training Institute Philippines, Inc.

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary 

At Fleet Management, we're not just managing ships - we're revolutionising the maritime industry. Our cutting-edge technology and innovative solutions are transforming how the world's cargo moves across the seas. With over 630 vessels under our care, 20+ global offices and 30 years of experience we're not just a company - we're a fleet of possibilities.

You're the team member we've been searching for. Your role is crucial in managing our system platforms across both our on-premise and cloud provided solutions ensuring they are robust, secure and scalable.

We're not just looking for someone to just look after what we have. We need an energetic, passionate individual who brings new ideas to system administration and infrastructure to help keep Fleet moving forward.

Key Roles and Responsibilities    

Cloud & On-Premise Infrastructure Leadership
•    Strategic Design & Implementation: Lead AWS/Azure infrastructure design and deployment with internal teams and vendors, aligned with business and technical goals
•    Active Directory (AD) Management: Optimise AD across locations—manage users, policies, permissions, and implement MFA and conditional access
•    Cloud Optimisation: Use cloud-native tools and automation to improve performance and reduce costs without compromising security
•    Server Administration: Maintain Windows/Linux servers—patching, updates, tuning, HA/DR readiness for critical systems
•    Network Oversight: Configure and monitor Cisco Meraki networks; collaborate with cybersecurity on network hardening

Proactive System Administration
•    Security Leadership: Partner with Cybersecurity to enforce ISO 27001, NIST, CIS standards; conduct audits and vulnerability assessments in line with overall business goals
•    Performance Monitoring: Use Prometheus/Grafana to identify bottlenecks; build dashboards for real-time metrics visibility
•    Backup & Disaster Recovery: Manage backup and disaster recovery strategies for cloud/on-premise; test and validate procedures regularly
•    Automation & Scripting: Build Python/PowerShell scripts to automate tasks; mentor juniors in automation best practices

Driving Improvements and Changes
•    Problem Management: Lead root cause analysis, implement fixes, and share insights to prevent recurring issues
•    Project Leadership: Own infrastructure and user-facing projects; collaborate across teams for successful delivery
•    Vendor Management: Participate in service reviews, negotiate contracts, and lead procurement for cost-effective solutions

Team Leadership and Mentorship
•    Mentorship: Guide junior staff, promote learning, and support professional growth within the team
•    Collaboration & Communication: Serve as a technical expert, resolve complex issues cross-functionally, and communicate clearly with stakeholders

Relationship:
  
INTERNAL:
•    Daily interaction with all levels of organisation including remote workers, global office workers and vessel-board personnel.

EXTERNAL:
•    Vendors of IT equipment and services

Job Experience, Functional Knowledge and Qualifications   

ESSENTIAL  – You must be able to show …
•    8+ years in IT systems administration, with at least 3 years in a senior roe managing enterprise-level Windows and Linux environments at scale (500+ end points)  
o    Direct experience of managing Microsoft Active Directory and Microsoft Entra – including PowerShell scripting
o    Cloud administration in an AWS environment (as well as Google Cloud or Azure)
o    Building / Managing of Linux instances (preferably CentOS or RedHat)
•    Strong analysis skills – Proven ability to identify root causes, implement fixes, and lead improvements to boost system reliability and security
•    Vendor Management – Track record of working with vendors to meet SLAs, negotiate contracts, and align solutions with business needs.
•    Hands-on use of tools like Endpoint Central to manage assets and automate tasks efficiently.
•    Skilled in designing Disaster Recovery and High Availability strategies for cloud and on-premise systems.
•    Skilled in automation using scripting languages (PowerShell, Bash, Python) and tools like Ansible and/or Terraform
•    Excellent communication skills in both written and spoken English

DESIRABLE – Would be great if you have these…
•    Experience of handling updates on Meraki/Cisco or other next-gen firewalls and Linux instances
•    Industry certifications in: 
o    Microsoft MCSE, Microsoft 365, 
o    AWS (Amazon Web Services)
o    ITIL v3 or v4
o    Cisco Certified Network Associate (CCNA)
•    Familiar with security standards such as ISO27001/NIST/CIS
•    Database Administration – familiar with regular DBA tasks on Oracle, MySQL/MariaDB, etc
•    Use of tools like Prometheus and Grafana to track metrics and optimize performance.
•    Ability to guide junior staff and promote learning and best practices.

Competencies:

• Analysis and Problem Solving (Level 3): Uses a systematic approach to root cause analysis on complex problems to identify underlying trends and put forward well-thought-out solutions to address the causes and reduce risk.
• Listening and Communicating (Level 2): Focuses on the individual they are communicating with. Writes and expresses thoughts clearly adjusting as necessary to the audience. Asks questions to clarify.
• Collaboration, inclusion, and teamwork (Level 2): A good team player that is personable, friendly, polite and takes the time to know people. Helps new colleagues and visitors feel welcome. Mentors and encourages junior members.
• Customer focus (Level 2): Understands the needs of the customer clarifying requirements and expectations. Adapts as necessary to changing requirements and is responsive, helpful with all requests. Sets high quality for service delivery.
• Planning and organising (Level 3): Uses technology and tools to drive effective project planning with projects having clear success criteria. Updates people when plans change and keeps them apprised of progress.
• Initiative (Level 2): Challenges existing ways of doing things. Looking for continuous improvement without being asked. Identifies ways to improve efficiency and effectiveness in own work and others in the team
• Accountability (Level 2): Responsible for delivery own work without unnecessary supervision. Always demonstrates integrity and ethical behaviour being a role model for others. Invites constructive feedback adjusting actions accordingly. Thinks through mistakes made and finds ways to prevent recurrence.
• Resilience and managing wellbeing (Level 2): Manages and responds to workload pressure with an open mind adjusting approach and seeking help when needed and seeking feedback to improve.
• Adaptability (Level 2): Seeks to understand the rationale for changes at Fleet looking for different perspectives to facilitate and positively contribute to the initiatives within the team and themselves.

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.