Deputy General Manager

Date:  29 Jan 2024
Location:  Singapore
Company:  Fleet Ship Management Pte Ltd

Our 27-year journey rides on the passion of over 24,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 600 diverse types of vessels.


Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.


In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.


Job Position Summary   

  • The role exists to ensure compliance of vessel operations to FML's safety and quality standards by driving a structured system of audit and compliance processes, adhering to industry regulations and legislation as well as FML's safety and quality standards. 
  • Designated Person Ashore (DPA) for Non-Tank Vessels and Alternate Designated Person Ashore (Alt. DPA) for Tank vessels. 

 

Key Roles and Responsibilities

 

Meet and maintain company safety and quality standards in vessel operations 

  • Accountable for meeting and maintaining company safety and quality standards in vessel operations 
  • Drive the alignment of Audit, Compliance, Port of Calling and PSC processes to FML's developed safety and quality standards through the team  
  • Monitor and review compliance reports to ensure industry and international compliance requirements are met, and necessary professional certifications are obtained and drive the addressing of non-compliance through Head, Compliance & Vessel Audit 

 

Design and implement vessel security strategy 

  • Accountable for the design and implementation of a security strategy for FML's vessels 
  • Collaborate with relevant Senior Management to design and implement a security strategy for FML's vessel, including security infrastructure, policy, processes, and training 
  • Review security strategy based on latest industry best practices, technological developments and geopolitical conditions and recommend improvements if appropriate 

 

Manage risks and develop contingencies 

  • Accountable for driving the prevention of operational risk through policies and processes in Audit, Compliance, Port of Calling and PSC 
  • Support reporting manager in the identification of potential risks brought about by safety, security, or environmental incidents in vessel operations 
  • Drive the design and implementation of a structured contingency manual in Audit, Compliance, Port of Calling and PSC through the heads of departments to handle unforeseen incidents 

 

Drive continuous improvement within the department 

  • Responsible for implementing and driving continuous improvement initiatives through managers and employees within the department 
  • Collaborate with the reporting manager, and employees within the department to identify improvements that can be made to policies, processes, or technological infrastructure. 
  • Drive the operationalization and implementation of improvement initiatives within the department through managers and employees 
  • Monitor adherence to timeline and budget for continuous improvement projects and technological implementations within the department and report progress to reporting manager 
  • Monitor and report improvement in outcomes within the department to reporting manager 

 

Oversee day-to-day operations 

  • Accountable for the resolution of major issues of non-compliance identified in vessel audits 
  • Monitor and review major issues of non-compliance surfaced in vessel audits and provide comment and direction to head of department to drive resolution, escalating to reporting manager if needed 
  • Derive high level insight from analysis of compliance reports to support policy planning for reporting manager 

 

Manage and review costs  

  • Responsible for adherence of all department operations to budget 
  • Accountable for the review, aggregation, projection, and presentation of the annual budget for the department 
  • Assist department head in the identification, escalation and resolution of areas of anomaly in budget reports for the department 

 

Develop human capital 

  • Develop capabilities of direct reports through formal or informal mentorship and implementation of development plans 
  • Drive the identification and addressing of gaps in competencies through performance review of direct reports and collaboration with HR 
  • Review and comment on workforce plan developed by HR to ensure adequate manpower for critical positions

 

Job Experience, Functional Knowledge and Qualifications

  • Bachelor’s degree/Diploma or equivalent in Marine Engineering/ Navigation/Internationally recognized shipping degree/qualification 
  • Hold MEO Class 1 Certificate of competency or Certificate of Competency II/2 (for Master/Chief Officer) or Certificate of Competency III/2 (for Chief Engineer/Second Engineer) under STCW Code 
  • A minimum of 3 years’ relevant experience as Chief Engineer/Second Engineer or Master/Chief Officer 
  • A minimum of 7 years’ experience in a shore-based management role with an exceptional performance track record 
  • Experience in leading audit and compliance exercises on a large scale 
  • In-depth understanding of the industry regulations and regulations on safety and quality 
  • In-depth understanding of ship chartering operations 
  • Master’s degree in Maritime or relevant field 

 

Relationship:

  • Primarily maintains relationships with department head, direct reports as well as key external stakeholders such as regulatory bodies. 
  • Collaborates with department head, direct reports to ensure compliance of vessel operations to FML safety and quality standards and with key external stakeholders to ensure compliance to industry and regulatory standards 
  • Resolves day-to-day conflicts between direct reports to align efforts in achieving objectives and conflicts between FML and key external stakeholders to ensure company interests and professional relationships are protected 

 

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.