Secretary

Our 29-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary   
Reporting to the General Manager, the main responsibility of the admin assistant is to provide daily administrative support to the team. 

Key Roles and Responsibilities

• Provide Administrative Support to Technical team 
• Answering phone calls  
• Data input and relevant documentation coordination and filing 
• Prepare regular Vessel Inspection Reports and presentation materials 
• Make travel and vessel inspection arrangements  
• Follow up on Invoices for submission to Accounts Department and reimbursement claims for superintendents 
• Prepare mails for delivery 
• Perform other ad hoc duties as assigned 

Relationship:

INTERNAL: 

• Technical and Accounts Department  

Job Experience, Functional Knowledge and Qualifications

• 1 – 2 years administrative experience is preferred 
• Minimum A-level/ITE/Diploma holder 
• Fresh graduate with a good attitude will also be considered 

Competencies

• Effective decision-making 
• Analysis & Problem Solving 
• Interacting with others 
• Collaboration, inclusion & teamwork 
• Listening and communicating 
• Driving high quality 
• Customer focus 
• Planning & organizing 
• Initiative 
• Accountability 

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.