Secretary (1 Year Contract)

Our 29-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 500 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications. Position Summary

Job Position Summary

Reporting to the Group Manager, the main responsibility of the Secretary is to provide daily support to the team, including, but not limited to administrative tasks such as scanning invoices for technical staff in the team, prepare reports regularly, follow up on reimbursement claims for team superintendents and other secretarial duties.

Key Roles and Responsibilities

•     Provide Secretarial and Administrative Support to Technical Department
•     Answering phone calls for colleagues during their absence
•     Data input and relevant documentation coordination and filing
•     Prepare quarterly Vessel Inspection Reports and presentation materials.
•     Prepare Travel Claims Report for reimbursement.
•     Copy Invoices for submission to Accounts Department
•     Perform other ad hoc duties as assigned.

Relationship:

INTERNAL:

•     Technical and Accounts Department
•     Human Resource Department

EXTERNAL:

•     Venders and Agencies
•     Ship owners
•     Local government offices and marine association offices

Job experience, Functional Knowledge and Qualifications

•     Form 6 or above with secretary experience is preferred.
•     Fresh graduate with a good attitude will also be considered.

Competencies

•     Excellent communication skills
•     High degree of professionalism and attention to detail
•     Good working knowledge of Microsoft applications including Word, Excel, and PowerPoint
•     Fluent in English (both written and spoken)
•     Hardworking with a good working attitude
•     Willing to learn.

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.